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Country Inns: Can they Provide the Features of Big City Hotels for Conferences?

By: Joseph Rudkins

Business owners, conference and company event planners, or anyone handed the formidable task and responsibility of planning and arranging a business meeting or company conference has decisions to make in order to ensure a successful event. One of the first and definitely one of the most important decisions that must be made when planning a company event is where it will be held.

Selecting a suitable conference venue is key to ensuring a successful event. Experienced event planners know that the setting in which a function is held directly influences the tone of the gathering. A company conference or business meeting held in a rural locale, at a country inn or small conference hotel, will induce a relaxed and unhurried atmosphere that is hard to achieve at a big city brand name hotel.

When choosing a location to hold a company function, there are many attractive alternatives to the typical large city hotel. While major hotels and conference centres serve the needs of extremely large functions with many delegates, smaller hospitality properties with conference facilities offer many of the same amenities and often for less money. Big city hotels are expensive and related conference expenses such as meals, entertainment and parking, can add up quickly. However, significant savings can be realized by holding a company conference in a small town country inn.

When choosing a small town country inn for your next business conference, it is imperative that you ensure the facility is designed with the business and conference client in mind. It should be equipped with the latest technology, including high-speed Internet connections, video conferencing and computer networking capabilities, as well as meeting rooms that can be reserved to accommodate your group whether you are holding a business conference, meeting, reception, or retreat. Another valuable service that many people don't think of when looking towards booking a small town country inn is the possibility that they have an on-staff business meeting/conference coordinator to assist clients with conference and meeting arrangements; thus making it more personalized than what larger big city hotels are able to offer.

In addition to choosing a small town country inn that has a relaxed setting with all of the technological conveniences, it can be beneficial if it is within an hour or two from the airport or a larger city. This allows people to have a moderate commute to the inn as well as suit those who like to explore the surrounding areas in their down time. However, if a larger city is not within driving distance, smaller unique towns that are nearby can also enhance the conference experience by allowing people to take part in the local attractions.

Planning a successful group event for many businesses is never a simple task. The cost of the event must always be weighed against what you are hoping to achieve with the event. For group meetings and conferences that are not prohibitively large, selecting a smaller conference hotel or country inn to hold the event may be a welcome and productive alternative. Country inns with modern conference facilities can provide the perfect combination of a relaxed hospitable atmosphere with friendly personalized service in an efficient business environment, all at a competitive price; thus, providing a practical alternative to holding a group conference in a big city hotel.

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The Village Inn is a charming country inn that offers a wonderful balance of old and new, convenience and comfort, historic tradition and modern amenities, all presented in an atmosphere of casual elegance. For more information, or to book your next business conference or meeting, please visit The Village Inn or call Joseph Rudkins at 1-800-827-5678.

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